Unity of Springfield
Meeting of the Board of Directors
April 18, 2016
Board Members Present
Mary Hilsabeck – President Simone Hite –Vice President
Jim Kaatz – Treasurer Amy Burnett --Director
Kimberley Lippelman-Nash – Secretary Tom Long – Director
Sue Baggett-Spears—Spiritual Leader
Dee Richardson – Administrator
*The meeting was called to order by Mary at 6:00 p.m. Sue opened with prayer. Check in was conducted. All attendees read the Core Values, Mission, and Vision Statements together aloud.
*The Minutes of the March meeting were sent out for review prior to the meeting. Simone made the motion that they be approved as submitted. Tom seconded. All voted affirmatively. Motion carries.
*The Minutes from the Special Meeting held on February 21, 2016, were sent out prior to the meeting for review. Paula moved the minutes be approved as submitted. Jim seconds. All voted in favor. Motion carries.
*Financial Report—Financial Report was provided prior to the meeting for review. Financials looking better this month and we are over our budgeted amount for contributions. Simone moved that the Financial Report be approved as submitted. Paula seconded. All voted affirmatively, motion carries.
· Adult Education: No report.
Building and Grounds: Great cleanup day was held with biggest group ever. The group got a lot done. Dan Padfield doing a great job as team lead.
Employment: No Report
Fundraising: Fashion fundraiser coming up on May 6th. Signs and advertising being discussed to draw in the general public.
Health & Wellness: No report
Long/Short Range Planning: No report
Marketing /Publicity: No report
· Music: No report
Outreach: Amy asked for any suggestions for Outreach activities.
Volunteer Services: No report
Youth Ed: Paula shared Julia’s report.
Communications: Normal communications. Received a Thank You from the Winston family and a few other thank you notes.
Administrator’s Report: Dee emailed a report prior to the meeting.
Spiritual Leader’s Report: Sue acknowledged Dee and the way she performs her Administrator’s duties. The men’s and women’s groups have been well attended. Sue has been reaching out to people via facebook about the group meetings.
Audit: Simone checked with Tina McManus but she does not do audits. She will let us know if she knows of anyone who can do one. Waiting on some info from John Anfinson from companies he was to check with. Will continue the process of getting information to select an auditor and budget for it for next fiscal year.
Thrift Shop: Jim, Paula, Kari and Simone met and discussed. Some ideas were generated about what we might be able to do to start an online thrift store. Discussion was held about feasibility of this idea. The committee will continue to explore and discuss ideas.
Radio Program: We have been offered our old spot back on KTXR. Discussion was held that we have already made the decision to eliminate this and are confident in our decision.
Wednesday Nights: Discussion was held about eliminating the Wednesday service during the summer and also about different alternatives for activities/classes on Wednesdays. We will suspend Wednesday services from June 1 until September and then will revisit what we should do. It was decided to ask the congregation for feedback about Wednesday activities and attendance. This will be done at both Sunday services immediately following service.
Street Cleanup: A citizen has expressed unhappiness about how often this is being done. Mitch Brashers usually takes care of this activity and does it at least 3 times a year as required. Discussion was held about involving more volunteers in this activity, but we will keep it rather than turning it over to someone else.
Storage Unit: Board okayed rental of a larger and more convenient storage unit for offsite storage.
Tutoring: Literacy Council has requested to use our facilities for tutoring appointments while Brentwood Library is closed for renovations for 6 months. Discussion was held about them using the Teen House and this would be a Community Outreach program for this. Dee to get more information concerning hours, number of students being tutored at a time etc. Board in favor of this if it works logistically.
Lord’s Prayer: Discussion was held about why we eliminated Lord’s Prayer from service and whether to restore it. Sue stated she has had no feedback about the removal of it.
Guest comments: Jolynn was invited to comment. She updated us on the videotaping she has been experimenting with.
Closed Session: The board entered into closed session to discuss employment issues.
Seeing no further business, the meeting was adjourned at 8:40 p.m.
Kimberley Lippelman-Nash, Secretary